Training & SpeechesProductivity Consultants

Office Organizing Services

Porter Knight LLC can help you boost workplace productivity and organize your Vermont office in several ways:

• Assessment & Blueprinting
• Blueprint Implementation
• Process Documentation
• Project Management Design
• Virtual Organizing

Speaking and Training are provided nationally, but services for individuals are available in a limited area. If your office is outside this area, contact us for help finding a Professional Organizer near you. If you want to organize your home or residential spaces in Vermont, we recommend these Professional Organizers.

Where are the before and after pictures?

When we work with you to boost your office productivity, our goal is to help you achieve your goals. We provide a decision-making framework through which you can consistently move forward in accordance with your intentions. We ask the right questions, engage you fully in the process, and provide personalized solutions so you get and stay organized, able to manage projects, plan your time, and accomplish your goals.

In addition to expertise, we bring confidence, humor and enthusiasm to every session. You learn as we work with you, side-by-side, clearing the virtual (electronic) and physical clutter with streamlined decision-making. With our guidance, you instantly begin deciding what to heave, what to keep, and where to put things so you can find them again. More importantly, throughout the process we teach you principles of organizing so you can apply them long after we leave.

Contact us to get started.

All of our services start with an Assessment and Blueprinting Session. During this first encounter, you can expect to see your environment in a new way, become oriented to Porter Knight’s tried-and-true processes and philosophies about productivity, begin to create physical change, and create a plan with which you can proceed. During this session, together we will:

• Clarify your goals
• Identify productivity challenges
• Conduct a verbal tour of the environment
• Assess systems for managing space, information, data, materials and processes
• Assess methods for planning time and managing projects
• Explore Porter Knight’s concepts and processes
• Complete the Life Change Checklist
• Review Porter Knight’s Organizing Secrets
• Create a BLUEPRINT outlining where you're going, how you’re going to get there, and how long it will take

But that’s not all! In the Assessment & Blueprinting Session we’ll also roll up our sleeves and dive in, creating physical change. We’ll clear the backlog, begin designing appropriate processes, develop effective, efficient systems, and introduce productive habits. We guide you through the decision-making process, and give you confidence that you CAN do it.

At the end of the Assessment & Blueprinting Session, you will have learned and practiced valuable skills that you can continue to implement. And you’ll have the Blueprint in hand, showing you the path to your goals. We finish by scheduling the necessary time to continue on that path - regardless of whether you embark on your own or in continued partnership with Porter Knight.

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Though you’ll have the plan, tools, and information you need to continue on your own following the Assessment & Blueprinting Session, many clients prefer to continue in partnership with Porter Knight until they have fully cleared the backlog, created the necessary systems, and practiced their new productive habits. Porter Knight offers additional sessions to implement the blueprint. You can purchase additional sessions one at a time, or in packages:

• Set-up Package (3 sessions)
• Overhaul Package (5-7 sessions)
• Momentum Package (monthly or quarterly appointments)

Frankly, it’s just more fun to organize together! But in addition, clients find packages especially useful when the pace of their work makes it difficult to set aside time organize without an appointment, or when the volume of backlog seems overwhelming.

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When your business lacks processes or lacks documentation of processes, the organization’s productivity and consistency are undermined. Often in the course of the Assessment & Blueprinting Session, we will identify areas where processes or their documentation are lacking. Porter Knight can help you clarify the necessary processes and help you define a set of actions and decisions. If you require support in creating a written and visual representation of your processes, we can provide that support. Clients who are visual thinkers find this service especially useful, as do clients who do not have administrative support or appropriate software.

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Successful businesses need to be able to plan, execute and complete projects on time and within budget. But it is easy for small businesses to get caught up in the day-to-day workload and lose the "big picture" perspective necessary to keep important projects on track. Especially when you function with a small staff, good planning and active management are critical. Porter Knight’s "Five Steps to Successful Projects" will give you the tools you need to achieve optimum project outcomes. We’ve streamlined the fundamentals of project management so they work for your business, putting you back in charge. Clients take advantage of this service to help them plan specific projects (one-on-one consulting) as well as to create best practices for their staff for future projects (facilitated training for small groups).

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Unfortunately, computers haven’t created a "paperless" society. While many employees still struggle to manage the physical piles of paper that accumulate in their offices, a new pile is growing precariously: the virtual pile. Employee productivity is challenged by lack of clarity regarding what files to save where on the computer, how to name those files, and how long to keep them. Servers evolve over time with no rhyme or reason. E-mail inboxes fill up. Co-workers all make their own copies of documents because they can’t find them or can’t access them in their colleague’s folders. All of this adds up to wasted time and wasted space. Sure, electronic data takes up less space, but it’s still important to be organized in the virtual world.

Porter Knight offers training in Virtual Organizing & Server Directory Tree Management. Clients take advantage of these services at the individual level (personal computer or management of an employee’s "My Documents" folder) as well as at the organizational level (revising the server directory tree and instituting naming conventions and protocols for server management). These services are also frequently purchased in conjunction with a group training regarding managing email and virtual organizing.

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